If your school is participating in Way2Go Bike Ed this year, follow these steps to get your school ready.

• Planning as school coordinator

  The School Coordinator liaises with the Department for Infrastructure and Transport and service providers.

  Download the School Coordinator Planning Checklist. This checklist shows the same steps as follows.

  Timing	Steps	Resource
  In the term before your delivery date	Timing of delivery The service provider delivering Way2Go Bike Ed on behalf of the Department for Infrastructure and Transport will confirm details, such as timings and student numbers.
  At least 4 weeks before delivery	Instructor to student ratios Consider instructor to student ratios: Practical sessions 1–3 are ‘in-school’ sessions delivered within the school site eg asphalt space. The instructor-to-student ratio is 1 to 10. Practical sessions 4–6 are ‘on-road’ sessions delivered throughout the adjoining local road network. The instructor-to-student ratio is 1 to 5. A school supervisor must attend all in-school and on-road sessions. The school supervisor can be a class teacher and is included in the above ratios. If there are more than 25 students, the school must provide an extra adult supervisor that meet clearance requirements. This person will help with supervision ratios during on-road sessions.
  	Order resources 1 student learning journal per student. 1 student participation certificate per student. These resources are essential for participating in the Way2Go Bike Ed program. They are only available to schools approved to participate in the current school year.	Order form
  	Bike safety check The service provider will contact you to organise the first day of delivery. Metropolitan schools need to submit a bike check information form.	Bike safety check information
  4 weeks before delivery	Provide service providers with information Class lists: include requirements to support all students. Asphalt space: areas at least 2 tennis courts in size; 2 to 3 separate areas of small size are ok. Classroom space with interactive whiteboard.	Class schedule and list form
  4 weeks before delivery	Provide class teachers with information Send class teacher resource (lessons) to class teachers, including compulsory topics 1 and 2 and follow-up topics 3 and 4. Clarify with teachers that topics 1 and 2 are essential to prepare for the program. They can adapt the lessons to align with resources and time available, as well as student needs. The only requirement is that the learning intentions are met. This allows the program to be as practical as possible and maximises riding time with instructors.	Theory lessons
  	For Way2Go Bike Ed Journals, provide either: a hard copy for each student OR a link for teacher to download the student learning journal.
  	Sequence of learning guide: overview of practical lessons	Sequence of learning guide
  	Student practical assessment sheet: this gives teachers an understanding of how children are assessed by instructors	Student assessment sheet
  3 weeks before delivery	Consent forms Send out parent permission letters.	Parent permission letter
  Ready for day 1	Create student name tags and provide to class teachers	Vests and name tags form

• Planning as class teacher

  Download the Class Teacher Planning Checklist. This checklist shows same steps as follows.

  Timing	Steps	Resource
  At least 4 weeks before delivery	Let your school coordinator know The number of students who will be bringing their own bike and helmet. The service provider can only supply up to 15 loan bikes and helmets per class. How to support students with special needs. Please share effective strategies you use with specific students. Instructor to student ratios Consider instructor to student ratios: Practical sessions 1–3 are ‘in-school’ sessions delivered within the school site. The instructor-to-student ratio is 1 to 10. Practical sessions 4–6 are ‘on-road’ sessions delivered throughout the adjoining local road network. The instructor-to-student ratio is 1 to 5. A school supervisor must attend all in-school and on-road sessions. The school supervisor can be a class teacher and is included in the above ratios. If there are more than 25 students, the school must provide an extra adult supervisor that meet clearance requirements. This person will help with supervision ratios during on-road sessions.
  2 weeks before delivery	Consent forms Ensure that all students have returned their parent permission slip. The school will retain these. The service provider does not need to see these.	Parent permission letter
  1 to 2 weeks before delivery	Class teacher resource (lessons) Complete the class teacher resource compulsory topics 1 and 2 in class. Topics 1 and 2 are essential to prepare for the program. Teachers can adapt the lessons to align with resources and time available, as well as student needs. The only requirement is that the learning intentions are met. This allows the program to be as practical as possible and maximises riding time with instructors.	Class teacher resource Topic 1: Getting Organised Topic 2: Helmets
  	Use the hard copy Student Learning Journal. Your School Coordinator will have ordered one copy per participant.	Student Learning Journal
  	Watch the Bike Safety Check video with your class or provide a link for students to watch at home.	Bike Safety Check video
  	Complete class teacher topics 3 and 4 in class (if possible) Topic 3:  Rules and Laws Topic 4:  Making Decisions	Class teacher resource Topic 3:  Rules and Laws Topic 4:  Making Decisions
  	Read the sequence of learning guide and familiarise yourself with the contents of the assessment sheet. Instructors can answer questions on the day.	Sequence of learning guide
  Day before the first session	Reminder Remind parents and students to bring their bicycles and helmets to school.

  Make sessions run smoothly

  • Make sure all students wear their name tags, and they are visible over their vests.
  • Have students store their helmets under their classroom chair until needed.
  • Record absences on the Way2Go Bike Ed class roll during the whole class talks.
  • Discuss how you can help in the lessons with the service provider, instructor or team leader.
  • Supervise the return of equipment as requested by service provider, such as vests, bikes and helmets.
  • Discuss anything you’d like the service provider or team leader to consider in preparing for the next session. For example, student readiness and transition to on-road.